Strategic Planning and Work Delegation

 As discussed this week, you can take over the oversight of the following themes of work and the staff working under that area 

  • IT and  Instrumentation 
  • Admin / HR / Legal / Office Management 
  • Finance 
  • Research 
As a result 
TH - shall supervise the SLIATE folks 
Admin and HR - FS and RZ shall attend to this 
Finance - RZ 
Research - AN shall oversee KW 

You can decide whom you want to hire - to get our of the backlog and neglected tasks that  we are having. 

This is not going to be easy as we are in bad shape now. So please pay attention. 
Then on Monday, we can have an introduction to the Staff on this. 
Does FS have the OSF set up with the Theme details? 

TH in particular shall have to delegate further - I suggest - use the breakdowns we have for the Theme - and hand over - the SLIATE folks are willing to take on more responsibility but we 
Are not giving them guidance - hard to do with folks being remote.  

The other themes are 
  • Communication (SL and MV) 
  • Advocacy and Social Services 
  • Publications 
  • Training and Education 
  • Strategic Planning 
I shall mentor NA, ZJ on the first two themes and on Publications too. 

There are some cross-cutting themes -  
Data Acquisition 
Data Management 
Electrical and Electronic Hardware - where ZI is working which too I shall keep for now. 

Work Delegation 

Given the focus on the SLAAS, AGU submissions and the BHC proposal, many things did not get done. This included the planned delegation of responsibilities for 

IT, Research and Admin and cognate areas. 

Work prioritizing and monitoring is a problem where things are not improving 

- and things are falling through the cracks. Some folks are not getting responses to queries. 

Work Reporting 

The weekly and monthly work reporting are critical for this week and month - for most of you the supervision shall change and we want to transition properly. So please take extra effort to finish up the weekly and monthly reports. 

I have asked the Admin folks to send a Template as soon as possible as that shall help focus - awaiting.  

This need not hold you back. 

We should also get started with our longer-term review for which we shall share the template. 

Work Reporting and Supervision and Delegation  

About 3 months ago, we had to deal with a transition where we had the departure of 5 folks who left and 5 who came in. 

We have managed that transition so that folks are better settled. We also had to learn again how to work from home again. Now, we have not done this as well as we could. But this has taken a lot of effort and neglect of some work in areas such as Publication, Advocacy, Work Internationally in New York and Maldives. 

This has also led to the neglect of the focus on Publication of Research Content, Outreach and Grant Related work and such and work in New York. 

I do need to get back to some of this work. So, this week, we shall try to figure out how to delegate areas of work to Rimza, Tuan and Ashara  on Admin, IT and Research and related areas. 

FS shall coordinate some of the cross-cutting areas. I shall still be available for technical consultations for all the areas - I shall also take this week to properly handover and we shall have discussions after Wed on how to do this. 

Our work on themes of Communication, Publishing, Advocacy, Training and Education and Strategic Management Has to be thought through as there is some cross-cutting work and I may have to help with some of this in the coming months. 

We have to get the information needed for the teams - so that they can come up with the plans/targets for December. We need to get the following collaboration boards up to specs. 

Admin + Finance - Admin, Finance, Legal, HR, Strategic Management  

Research + Data Acquisition -  Research Papers, Science Conferences + Data Acquisition + MV Data + MV papers

IT,  Data Management  and Communication - IT, FC boards on Websites, Data Management, Communication + MV Communication,  

Anyway the TB for OCW and Work Reporting has to be improved. 

We need to  update the following Themes and Trello Boards which may be cross-cutting as well. Publication, Training and Education, Advocacy , Digana Office ,Akurana Office Electrical and Electronic Hardware 

Note, Data and Communication are cross-cutting as well - but for now we can associate these with Research and IT as outline. Lets discuss this further on Wednesday. 

Our Knowledge Management - Via OSF, Blogs and Internal Page - NB contents have to be Brought up to standards. 

06.12.2020 

Tomorrow, we shall have a meeting at 9.15 AM on zoom to introduce plans for  Delegated Work that I have been discussing with some of you and in the meeting last week. 

We shall have to - introduce the organization chart for FECT by Themes, Programs and Projects https://trello.com/b/SEPEkwQe/fect-strategic-planning

- SWOT Analysis for FECT https://trello.com/b/4ClNmOWE/swot-analysis-of-fect

- Strategic Plan for FECT - see Internal Page  Also attached. <Strategic Plan_Ver22_PPT.pptx>

- Primary Allocation of Folks for Themes 

- Arrangements for each team to review past work in that theme. To be able to do this well, we need to have from each of you 

- a list of tasks that you were involved in or suggested that did not get done 

- a list of operational tasks 

After that each team shall come up with work to be done for the next month -along with priorities and deadlines. Based on discussions with some of you, are is the suggested primary responsibility for the themes: 

  • Admin (including HR, Legal) - RZ and FS 
  • Finance - RZ 
  • IT (including Instrumentation)  - TH, UA, AM, SS, AJ 
  • Research  - AN and KW 

There are some cross-cutting themes to be attended to - those who can primarily be in charge are 

  • Communication - NA - including for Maldives 
  • Advocacy - ZJ - TB for AWWA, DS, SLELECT, 
  • Training and Education - LZ? 
  • Strategic Management - LZ 
  • Publishing - LZ + ZJ + ?

Programs that we have are: 

Projects that we have are 

  • Dengue 
  • Tea - AN

Comments

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